We call these events Third-Party Fundraisers. To learn more, you may also download our third-party fundraiser event guidelines and toolkit. If your event will be open to members of the public or will be promoted externally, please view and complete our third-party proposal form (there is no need to fill out a proposal form if you are hosting an internal event within your organization.)
The following are some ideas for your community fundraiser. We suggest thinking of something you enjoy doing (e.g. book club, cooking) and working to add a fundraising component into that. This way you are not starting from scratch and, in addition to giving back to a great cause, you are doing something you love!
Individuals and organizations can host an independent fundraising event to support Maryhurst. These can be individuals, civic organizations, churches, schools, businesses, government agencies ... anyone in the community can hold an event to support Maryhurst.
Proposals will be approved within 10 business days of receipt.
No, anyone can host a fundraiser for Maryhurst with our approval. Staff can provide an authorization letter confirming the organizer’s intent to raise funds for Maryhurst.
We are happy to provide guidance for your event, but we do not have the staff to handle the organizational and administrative tasks associated with third-party events. We do our best to attend events supporting Maryhurst, but we cannot guarantee attendance of staff or volunteers at your event.
Once your fundraiser is approved, we will provide you with Maryhurst’s logo for your marketing materials. We must review everything with our name and logo before it’s printed or distributed. This includes the use of the Maryhurst’s logo on your website or your company’s website.
Because Maryhurst is the beneficiary and has no direct involvement with running the fundraiser, we cannot provide insurance for third-party events. The event organizer is responsible for obtaining insurance for the event.
The organization and execution of the event is the responsibility of the event organizer. The event organizer must obtain any necessary permits or licenses.
Because Maryhurst is not hosting your event, it is considered a third-party event. For this reason, you will not be able to use Maryhurst’s IRS 501(c)(3) charitable classification, federal tax ID number, or tax-exempt certificate.
Maryhurst cannot issue charitable tax receipts for donors or sponsors who make payments directly to your third-party event. If your donor wants a receipt, please be sure the check is made payable to the Maryhurst and leave the check in its original form before sending it to Maryhurst.
Please note that there are complex regulations around the distribution of charitable tax receipts. This includes donations of money, in-kind items and services. Issuing an inappropriate receipt can put our charitable tax status in jeopardy so please do not promise any kind of receipt. For more information about charitable tax receipts please contact the Director of Events and Community Involvement at Maryhurst.
We recommend you open a non-interest bearing checking account, or benefit account, at a local bank. The account must be opened in the third party’s name. It cannot be opened using Maryhurst’s name or financial information.
We recognize that some coordinators need funds to run an event and pay expenses. However, Maryhurst cannot fund or financially support community fundraisers. Coordinators are responsible for covering all expenses and cannot be reimbursed by Maryhurst. For these reasons, as you start to collect money you may want to keep some funds on hand to help pay your expenses. This amount should not exceed 30% of your gross revenue. In your planning process, make sure to develop a budget reflecting the type of event you are having and the many costs related to the event. After the fundraiser is complete, please send us all checks addressed to Maryhurst as well as a one lump sum check from your checking account.
Yes, we can arrange for a check presentation to be held at Maryhurst. Please contact the Director of Events and Community Involvement to schedule a time.
Definitely! It is important to thank everyone who was involved with your fundraiser!